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    Tender Package — Request for Proposal (RFP)

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    Tender Package — Request for Proposal (RFP)
    Tender No: [LBR-RFP-3445] Page 1 of 29
    1. Invitation to Tender
    Mercy Corps reserves the right to accept or reject any late offers
    Questions and Answers (Q&A)
    If any, Submit Questions in writing to: (mc-liberia-tender-questions@mercycorps.org)
    Last Day for Questions:
    (4
    th / January / 2019; 8-30 am-4:30 pm GMT)
    Questions will be answered by:
    (5
    th / January /2019; 8:30- 4:30 pm GMT)
    Questions will be answered through: (lr-tenders@mercycorps.org)
    Tender Name: Supply and install Solar Pay As You Go
    (PAYG) Systems in Liberia.
    Tender No:LR01-RFP-3445
    Location: Monrovia, Liberia Correspondence Language(s): English
    Brief Summary Description of Project: Mercy Corps’ Liberia received funding from the European Union (EU) to implement a
    three-year program called Light up Liberia. This project seeks to improve access to modern, affordable, sustainable and
    scalable energy products for at least 45,000 rural poor and peri-urban direct and indirect beneficiaries in Liberia, with a
    focus on renewable energy that will increase Access to energy for public services: The program will offer energy services to
    community institutions such as schools, clinics, police stations/outposts etc. The Program aims to provide services through
    its four estimated results, R1) Develop a replicable model for electrifying 3000 households with basic “Tier 1 and Tier 2”
    lighting and charging access R2) Improve market access to small scale lighting, charging, cooking products, and supporting
    services through supporting energy market actors R3) Develop financial products designed to increase access to renewable
    energy R4) Improve the enabling environment for private sector energy companies to invest in developing solutions for
    rural electrification in Liberia, including integrating renewables into vocational education curricula in partner TVET
    institutions. The project will contribute to reaching the World Summit on Sustainable Development (WSSD) Rio +10
    objectives on energy and to achieving the Sustainable energy for all (SE4All) objectives by 2030. In addition, with a strong
    focus on enhancing access to private sector led energy and financial services, which will provide new earning opportunities
    and significant savings, resulting in higher net incomes for rural and peri urban families, the project will not only enhance
    living conditions for rural households, but also contribute to the achievement of the MDGs on poverty alleviation.
    Tender Package Available from:
    December 26, 2018, 12:30 Pm
    Tender available from:
    www.mercycorps.org/tenders
    Deadline for Offer Submission:
    Friday, January 10, 2019; 5:30 Pm Local
    time
    Submit Offers to:
    Electronic submission sent to : tenders@mercycorps.org
    Hard copy submission dropped at : Hardcopies are not accepted
    Tender Package — Request for Proposal (RFP)
    Tender No: [LBR-RFP-3445] Page 2 of 29
    Documentation Checklist
    These documents are contained within this
    tender package:
    ✓ Invitation to Tender
    ✓ General Conditions for Tender
    ✓ Criteria and Submittals
    ✓ Price Offer Sheet
    ✓ Supplier Information Form
    ✓ Scope of Work/Technical Specifications/BoQ
    ✓ Sample Contract
    2. General Conditions for Tender
    Mercy Corps invites proposals for the goods described and summarized in these documents, and in accordance with
    procedures, conditions and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of
    work/materials specified in the Tender Package without any changes in unit price or other terms and conditions and to
    accept or reject any, all, or part of submitted offers.
    2.1 Mercy Corps’ Anti-Bribery and Anti-Corruption Statement
    Mercy Corps strictly prohibits:
    ● Any form of bribe or kickback in relation to its activities
    This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of value
    from any company or individual in exchange for the employee, consultant or agents taking or not taking any action
    related to the award of a contract or the contract once awarded. It also applies to any offer from any company or
    individual to provide anything of value to any Mercy Corps employee, consultant or agent in exchange for that
    person taking or not taking any action related to the award of the contract or the contract.
    ● Conflicts of interests in the awarding or management of contracts
    If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or any
    person who is related to a Mercy Corps employee, the company must ensure that it and the employee disclose
    the relationship as part of or prior to submitting the offer.
    ● The sharing or obtaining of confidential information
    Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information
    related to this solicitation, including information regarding Mercy Corps’ price estimates, competing offerors or
    competing offers, etc. Any information provided to one offeror must be provided to all other offerors.
    ● Collusion between/among offerors
    Mercy Corps requires fair and open competition for this solicitation. No two (or more) companies submitting
    proposals can be owned or controlled by the same individual(s). Companies submitting offers cannot share prices
    or other offer information or take any other action intended to pre-determine which company will win the
    solicitation and what price will be paid.
    Violations of these prohibitions, along with all evidence of such violations, should be reported to:
    integrityhotline@mercycorps.org
    Tender Package — Request for Proposal (RFP)
    Tender No: [LBR-RFP-3445] Page 3 of 29
    Mercy Corps will investigate allegations fully and will take appropriate action. Any company, or individual that participates
    in any of the above prohibited conduct, will have its actions reported to the appropriate authorities, will be investigated
    fully, will have its offer rejected and/or contract terminated, and will not be eligible for future contracts with Mercy Corps.
    Employees participating in such conduct will have his/her employment terminated.
    Violations will also be reported to Mercy Corps’ donors, who may also choose to investigate and debar or suspend
    companies and their owners from receiving any contract that is funded in part by the donor, whether the contract is with
    Mercy Corps or any other entity.
    2.2 Tender Basis:
    ● All offers shall be made in accordance with these instructions, and all documents requested should be furnished,
    including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of
    quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its
    omission in an exception sheet.
    ● No respondent should add, omit or change any item, term or condition herein.
    ● If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
    ● Each offeror may make one response only.
    ● Each offer shall be valid for the period of 30 days from its date of submission.
    ● All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT,
    if applicable.
    ● Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the
    evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may
    decide to disqualify the offer.
    ● Any requests for clarifications regarding the project that are not addressed in written documents must be
    presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to
    that offeror. In some cases, Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this
    tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof,
    unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.
    ● This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs
    incurred in the preparation and submission of proposals. Furthermore, Mercy Corps reserves the right to reject
    any and all proposals, if such action is considered to be in the best interest of Mercy Corps.
    2.3 Supplier Eligibility
    Suppliers may not apply, and will be rejected as ineligible, if they:
    ● Are not registered companies
    ● Are bankrupt or in the process of going bankrupt
    ● Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
    ● Have been guilty of grave professional misconduct
    ● Have not fulfilled obligations related to payment of social security and taxes
    ● Are guilty of serious misinterpretation in supplying information
    Tender Package — Request for Proposal (RFP)
    Tender No: [LBR-RFP-3445] Page 4 of 29
    ● Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
    ● Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or
    disqualified from participation in this transaction by: The United States Government or United Nations by the
    United States Government, the United Kingdom, the European Union, the United Nations, other national
    governments, or public international organizations.
    Additional eligibility criteria, if applicable, are stated in section 3.2 of this tender package.
    2.4 Response Documents
    Offerors can either utilize the response documents contained in this tender package to submit their offer or they can
    submit an offer in their own format as long as it contains all the required documents and information specified by this
    tender.
    2.5 Acceptance of Successful Response
    Documentation submitted by offerors will be verified by Mercy Corps. The winning offeror will be required to sign a
    contract for the stated, agreed upon amount.
    2.6 Certification Regarding Terrorism
    It is Mercy Corps’ policy to comply with humanitarian principles and the laws and regulations of the United States, the
    European Union, the United Nations, the United Kingdom, host nations, and other applicable donors concerning
    transactions with or support to individuals or entities that have engaged in fraud, waste, abuse, human trafficking,
    corruption, or terrorist activity. These laws and regulations prohibit Mercy Corps from transacting with or providing
    support to any individuals or entities that are the subject of government sanctions, donor rules, or laws prohibiting
    transactions or support to such parties.
    Purchase Contract No: [TO ADD] PAGE 1 OF 29
    3.1 Contract Terms
    Mercy Corps intends to issue a [Fixed Price] contract to one or several company(ies) or organization(s). The successful
    offeror(s) shall be required to adhere to the statement of work and terms and conditions of the resulting contract. The
    anticipated contract is incorporated in Section 6 herein. By submitting an offer, offerors certify that they understand
    and agree to all of the terms and clauses contained in Section 6.
    3.2 Specific Eligibility Criteria
    Eligibility criteria must be met and the corresponding supporting documents listed below under “Tender Submittals”
    must be submitted with offers. Offerors who do not submit these documents may be disqualified from any further
    technical or financial evaluation.
    Eligibility Criteria:
    ● The offeror must be legally registered
    ● The Offeror must have valid tax clearance
    3.3 Tender Submittals
    Documents and required information listed in tender submittals are necessary in order to support the eligibility
    criteria and to conduct technical evaluations of received offers (and due diligence). While absence of these documents
    and/or information does not denote mandatory disqualification of suppliers, the lack of these items has the potential
    to severely and negatively impact the technical evaluation of an offer.
    Documents supporting the Eligibility Criteria:
     Copy of certificate of incorporation
     Copy of tax clearance certificate.
    Documents to conduct the Technical Evaluation and additional Due Diligence:
     The product must be a current lighting global quality-verified product. A copy of the product verification letter
    is required as evidence of quality verification (Mandatory).
     Detailed Products Specification.
     Company Profile
     Well-structured work plan
     Recent Audited financial statement within the last two years
     The product must meet the “Rules on nationality and origin for public procurement, grants and other award
    procedures financed under the ACP-EC Partnership Agreement, laid down in Annex IV to the latter Agreement
    as revised by DECISION No 1/2014 OF THE ACP-EU COUNCIL OF MINISTERS of 20 June 2014 (2014/428/EU)”
     References of similar project including contract details and contact person
    Purchase Contract No: [TO ADD] PAGE 2 OF 29
    3. Criteria & Submittals
    Price Offer:
    The Price offered is used to determine which offer represents the best value and serves as a basis of negotiation before
    award of a contract. As a Fixed-Price contract, the price of the contract to be awarded will be an all-inclusive fixed price
    basis, either in the form of a total fixed price or a per-unit/deliverable fixed price. No profit, fees, taxes, or additional
    costs can be added after contract signing. Offerors must show unit prices, quantities, and total price, as displayed in the
    Offer Sheet in Section 4. All items must be clearly labeled and included in the total offered price.
    Offerors must include VAT and customs duties in their offer.
    3.4 Currency
    Offers should be submitted in: __USD
    Payments will be made in: USD
    3.5 Tender Evaluation (Trade-Off Selection Method)
    Based on the above submittals, a Mercy Corps Tender Committee will conduct a tender evaluation process. Mercy Corps
    reserves the right to accept or reject any or all proposals, and to accept the offer(s) deemed to be in the best interest
    of Mercy Corps. MC will not be responsible for or pay for any expenses or losses that may be incurred by any Offeror in
    the preparation of their tender.
    Evaluations will be conducted as described in the following subsections:
    3.5.1 Scoring Evaluation
    Trade-Off Method
    Mercy Corps’ Tender Committee will conduct a technical evaluation which will grade technical criteria on a weighted
    basis (each criterion is given a percentage, all together equaling 100%). Offeror’s proposals should consist of all required
    technical submittals in order for the Mercy Corps committee to thoroughly evaluate the technical criteria listed herein
    and assign points based on the strength of a technical submission.
    Award criteria shall be based on the proposal’s overall “value for money” (quality, cost, delivery time, etc.) while taking
    into consideration donor and internal requirements and regulations. Each individual criterion has been assigned a
    weighting prior to the release of this tender based on its importance to Mercy Corps in this process.
    Offeror(s) with the best score will be accepted as the winning offeror(s), assuming the price is deemed fair and
    reasonable and subject to the additional due diligence in section 3.5.2.
    When performing the Scoring Evaluation, the tender committee will assign points for each criteria based on the
    Purchase Contract No: [TO ADD] PAGE 3 OF 29
    following scale:
    Point Rationale
    0 Not acceptable; has not met any part of the specified criteria
    1-4 Has met only some minimum requirements and may not be acceptable
    5 Acceptable
    6-9 Acceptable; has met all requirements and exceeds some
    10 Acceptable; has exceeded all requirements
    Evaluation Criteria
    Weight
    (%)
    Possible
    Points
    (1 to 10)
    Weighted
    Score
    (A) (B) (A*B)
    Technical Approach and Work plan 20% 10 2
    Offeror price including the setting up PAYG integration 10% 10 1
    At least two years of after sales service and warranty 10% 10 1
    Corporate Capabilities the required minimum experience and
    background a supplier must have –Number of years in the PAYG
    industry, and work experience in the West African sub-region.
    References of similar projects.
    20% 10 2
    Delivery time must be within two months upon signing of Purchase
    Contract
    10% 10 1
    2(two) years of experience carry out Pay as You Go System 10% 10 1
    Offeror require to meet the desired specifications 20% 10 2
    TOTAL POSSIBLE SCORE: 100% 70 10
    3.5.2 Additional Due Diligence
    Upon completion of both the technical and financial evaluations Mercy Corps may choose to engage in additional due
    diligence processes with a particular supplier or supplier(s). The purpose of these processes is to ensure that Mercy
    Corps engages with reputable, ethical, responsible Suppliers with solid financials and the ability to fulfill the contract.
    Additional due diligence may take the form of the following processes (though it is not limited to):
    ● Reference Checks
    ● Ineligibility and Compliance Checking
    ● Supplier visits facility
    Purchase Contract No: [TO ADD] PAGE 4 OF 29
    4. Offer Form
    Documents Comprising the Proposal
    [Mercy Corps Procurement department to adjust content based on country context and nature of
    procurement]
    The following information must be included in the offer of any potential offeror:
    ❏ Cover Letter explaining interest to be a contracted vendor or supplier, and the details of the
    Proposal. The content of the cover letter shall include the following information:
    ❏ A detailed specification of the offered goods
    ❏ Warranty (if necessary and appropriate)
    ❏ Delivery time
    ❏ Price validity date (for this purpose and as stated on the advertisement, quote given
    shall remain unchanged for 180 working days)
    ❏ A Price Offer detailing the unit price only, using the Price Offer Sheet template provided in
    section 7
    ❏ Completed and signed Mercy Corps Supplier Information Form (template provided in section 7)
    ❏ Other important documents offeror feels need to be attached to support their proposal

    The original proposal shall be signed by the offeror or a person or persons duly authorized to bind the
    offeror to the contract. Financial offer pages of the proposal shall be initialed by the person or persons
    signing the proposal and stamped with the company seal.
    Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the person or
    persons signing the proposal.
    Purchase Contract No: [TO ADD] PAGE 6 OF 29
    5. Scope of Work/Technical Specifications
    5.1 Background
    Light up Liberia’s (LUL) overall objective is to reduce poverty and improve stability and living conditions of
    the rural poor in Liberia by promoting innovative off-grid energy solutions. The program’s specific
    objectives are: 1) to increase access to modern, affordable, sustainable and scalable energy services for
    the rural poor, 2) to improve access to financial services for increased access to energy, economic
    opportunity, and poverty reduction; 3) to ensure the improvement in the planning and coordination within
    the rural energy sector while promoting increased private sector engagement in rural electrification
    solutions.
    As part of the program’s objectives Mercy Corps plans to work with its local implementing partners,
    to install PAYG solar systems in 3000 households in Bong, Margibi, Grand Bassa, Lofa, Nimba, and
    Rural Montserrado. The PAYG systems are expected to provide lighting and phone charging to rural
    communities in line with objective one of the program.
    5.2 Scope of Work (for Service) / Technical Specifications (for Goods) / Bill of Quantities (for Works)
    Product Technical Specifications
    Performance Details
    Brightness Setting
    Performance Measure 4 lamps on (200-300lm)
    Full battery run time* (hours) 7 hours Minimum
    Run time per day of solar charging* (hours) 5.5 hours Minimum on the brightest setting
    Total light output (lumens) 400 Minimum
    Total area with illumination > 50 lux** (m2
    ) 0.3 Minimum
    Total lighting service (lumen-hours / solar-day) 2400
    Lighting Details
    Lamp type LED
    Description of light points Minimum 10 LEDs in each bulb
    Color characteristics CRI 81
    CCT “Near Daylight” (3000-5000 K)
    Distribution type Wide
    Lumen maintenance 98% of the original output remains after 2,000
    hours run time
    Special Features
    Mobile charging USB and micro-USB ports included for mobile phone charging
    Current Lighting Global quality-verified product Product must be a current Lighting Global quality-verified product. A copy of the product
    verification letter is required as evidence of quality verification
    PAYG Pay-as-you-go enabled (compactable with Mobile Money technology) – preferably on
    Angaza PAYG platform
    Solar Charge Indicator Digital LED meter to display charge effectiveness to help optimize solar panel placement
    Purchase Contract No: [TO ADD] PAGE 7 OF 29
    Battery Indicator Digital LED meter to display the remaining battery power
    Power Control Battery management technology to automatically switch the lamps to low-power mode
    when the battery is running dry, yielding additional charge
    Warranty Minimum of 2 years warranty
    Durability
    Overall durability and workmanship PCB Module must pass the Lighting Global drop test 12
    Durability tests passed Switch and connector cycling, strain relief test, and physical ingress protection test
    Solar Details
    PV module type Polycrystalline/monocrystalline
    PV module size 10-15 watts
    Battery Details
    Battery replace ability Must be easily replaceable
    Battery chemistry Lithium iron phosphate
    Battery package type 26650 x 3
    Battery capacity 9600 mAh Minimum
    Battery nominal voltage 3.2 V
    Appropriate battery protection circuit Pass Lighting Global standard (consider insulated plastic sleeve )
    Add On Loads
    Radio System must include radio (Rechargeable MP3 FM radio/digital audio speaker with
    external antennae )
    Scope of Work
    The winning company will work with Mercy Corps and two Local implementing companies to identify
    communities where the PAYG systems will be deployed. This will include the provision of advisory
    services on community outreach and customer sign up, training on PAYG hardware & installation,
    training on operation, maintenance, business model and lessons learned from similar PAYG projects
    implanted in a similar country context.
    Main Responsibilities
    Winning company will be responsible for:
    Phase I:
     Working in-country with the Mercy Corps team and partner companiesto engage and select
    communities for the deployment of the PAYG solar systems
     Establish a learning agenda for the pilot
     Provide in-country and remote support in accordance with the setup needs for the PAYG
    systems

    1 https://www.lightingglobal.org/wp-content/uploads/2017/05/Pico_MQS_v7_1.pdf?
    2 Lighting Global quality assurance program https://www.lightingglobal.org › Quality Assurance Program
    Purchase Contract No: [TO ADD] PAGE 8 OF 29
     Provide in-country and remote project management support working in partnership with
    Local operating companies, to sign up initial customers, training local distribution partners
    and installers, installing the PAYG SHS and lead technical and business management trouble
    shooting, establish revenue collection system, establish customer complaints mechanism,
    establish a viable monitoring system with Mercy Corps M&E specialist based on agreed
    learning agenda.
     Work with Local operating companies to evaluate the financial and organizational viability
    of a scale up.
     If a scale up is advised, produce roll out recommendations based on technical and business
    experience.
     Developing and implementing a warranty and maintenance plan with Local operating
    companies throughout the lifespan of the project
     Maintaining relevant insurance policies including, Freight Insurance public liability
     Delivering Products /Stock within agreed timelines
     Working with Local operating company to ensure that products are duly approved for
    use by the appropriate Standards Authority of the Government of Liberia
     Providing Marketing Materials and Market activation materials specifically tied to
    winning company’s products for sales outreach/Market activation
     Working with Mercy Corps and Local operating company to develop plans to mitigate
    the risk of theft of Solar panels
    In addition, please follow the guidelines below to outline project experience
    Proposals shall include a brief description of the vendor’s 3 largest completed solar
    projects/programs. The description for each project/program should include:
    a. The project name
    b. Year placed in service
    c. Project size (total cost and project capacity in kW)
    d. Project type – turnkey or third party energy sales
    e. Up-time of project
    f. Location
    g. Name of project manager
    h. Name of client contact
    i. Brief physical description of the project (equipment manufacturer, model, etc.)
    Purchase Contract No: [TO ADD] PAGE 9 OF 29
    6Sample Contract
    This is the anticipated contract. However, if required, additional terms and conditions may be
    added by Mercy Corps in the final contract.
    PURCHASE CONTRACT
    Contract No. _______
    THIS PURCHASE CONTRACT (the “Contract”) entered into as of __________ by and
    between MERCY CORPS, a State of Washington, U.S.A. nonprofit corporation having its
    principal office in Portland, Oregon, U.S.A. (“Mercy Corps”) and
    _____________________________ (“Supplier”) is as follows:
    1. Defined Terms. Each of the following terms has the meaning given to such term on
    Schedule I attached hereto: Authorized Representative, Contract Number, Delivery Date,
    Delivery Location, Delivery Terms, Donor Terms, Goods, Packing Requirements, Pricing, and
    Specifications. Other terms are defined as specified throughout this Contract.
    2. Purchase and Sale of Goods. Supplier will sell to Mercy Corps, and Mercy Corps will
    purchase and pay for, the Goods in accordance with the terms and conditions set forth in this
    Contract.
    3. Specifications. The Goods must strictly comply with or exceed the Specifications listed
    in Schedule II. No deviation, substitution or change is permitted without Mercy Corps’ prior
    written consent.
    4. Purchase Order Amendments. Mercy Corps may suspend Supplier’s performance,
    increase or decrease the ordered quantities, or make changes for Mercy Corps’ reasonable
    business needs by written notice to Supplier (each, a “Purchase Order Amendment”).
    Unless mutually agreed, a Purchase Order Amendment does not apply to change the Goods
    timely and fully delivered and accepted before the date of the Purchase Order Amendment.
    If any change causes an increase or decrease in the cost of, or the time required for, Supplier’s
    performance, an equitable adjustment may be made in the price or delivery schedule or both,
    if such adjustment is set forth in a Purchase Order Amendment signed by the Authorized
    Representative.
    5. Non-Exclusivity. This Contract is not intended to create an exclusive relationship
    between the parties.
    6. Inspection, Acceptance and Rejection.
    a. All Goods will be subject to Mercy Corps’ inspection and testing (which may be done
    by a third party authorized by Mercy Corps), at any time and place, including the period
    of manufacture/production/creation and before final acceptance. If Mercy Corps
    inspects or tests at Supplier’s premises, Supplier, without additional charge, will
    provide all reasonable facilities and assistance for the safety and convenience of
    Purchase Contract No: [TO ADD] PAGE 10 OF 29
    Mercy Corps’ inspectors. No inspection or testing done or not done before final
    inspection and acceptance will relieve Supplier from responsibility for defects or for
    other failure to meet the requirements of this Contract. Notwithstanding any prior
    inspections or payments made, all Goods will be subject to final inspection and
    acceptance at the Delivery Location within a reasonable time after delivery (but in no
    event, less than three days after the date of delivery).
    b. Acceptance will occur only when the Authorized Representative delivers written,
    signed notice of acceptance to Supplier in the form of a goods received notice (“GRN”)
    and such notice has been signed by Supplier’s representative. The GRN must include:
    (1) the GRN number and the packing slip number; (2) the Contract number; (3) a
    description of the Goods; (4) the quantity delivered; (5) final inspection date and
    location; (6) quantity accepted; and (7) quantity rejected or over-shipped.
    c. If any delivery, documentation or the Goods delivered do not comply with all of the
    terms and conditions of this Contract, Mercy Corps may do one or more of the
    following: (1) reject such nonconforming Goods, accept conforming Goods and reduce
    the purchase price by such amount as Mercy Corps determines in good faith reflects
    the value to Mercy Corps of the accepted Goods, (2) accept such nonconforming
    Goods and reduce the purchase price by such amount as Mercy Corps determines in
    good faith reflects the reduced value to Mercy Corps of such nonconforming Goods;
    (3) reject all Goods; and/or (4) terminate this Contract without any further obligation
    on Mercy Corps’ part.
    d. If any Goods are finally accepted, Mercy Corps will only pay for the quantity accepted
    up to the quantity specified in this Contract. Mercy Corps will in no event pay for
    quantity above the amount provided for in this Contract or accepted. Mercy Corps or
    its agent will hold over-shipments and non-conforming shipments at Supplier’s risk and
    expense for a reasonable time awaiting Supplier’s instructions. Supplier will bear the
    expense of return charges, storage charges and other expenses for over-shipped
    quantities and Goods not accepted.
    7. Packing. All Goods will be prepared for shipping and delivery and will be shipped in
    accordance with the Packing Requirements listed in Schedule I. Price based on weight will
    include net weight only. Supplier will not charge Mercy Corps for packaging or pre-shipping
    costs, such as boxing, crating, handling damage, drayage, or storage. Supplier will mark all
    containers with necessary handling and shipping information, Contract Number, date of
    shipment, and names of the consignee and consignor. A packing list, and other
    documentation required for domestic or international transit, regulatory clearance or
    identification of the Goods will accompany each shipment.
    8. Transportation, Shipment and Delivery. Shipment/transportation will be in accordance
    with the Delivery Terms, Delivery Date, and Delivery Location in Schedule I. Mercy Corps will
    not be charged for shipping, delivery, loading or unloading costs unless otherwise specified
    in the Delivery Terms.
    9. Risk of Loss. Supplier will bear all risk of loss, damage, or destruction to the Goods, in
    whole or in part, occurring before final acceptance by Mercy Corps at the Delivery Location;
    provided, Mercy Corps is responsible for any loss caused by its gross negligence.

    10. Taxes, Duties and Expenses.
    a. All taxes, duties and other governmental charges with respect to the
    manufacture/production/creation of the Goods and the delivery of the Goods to Mercy
    Corps in accordance with this Contract will be the liability of, and borne solely by,
    Supplier. If the law requires Mercy Corps to withhold taxes from payments to Supplier,
    Mercy Corps may withhold those taxes and pay them to the appropriate taxing
    authority. Mercy Corps will deliver to Supplier an official notice for such taxes. Mercy
    Corps will use reasonable efforts to minimize any taxes withheld to the extent allowed
    by law.
    b. Supplier is responsible for all expenses incurred by it in performing under this Contract.
    11. Invoicing and Payment.
    a. Mercy Corps will have no obligation to make any payment to Supplier with respect to
    the Goods until final acceptance in accordance with Section 6(b) and delivery of an
    invoice that fully complies with the requirements specified in this Contract. Invoices
    may only be submitted after Supplier receives a GRN. Invoices must be submitted
    within 60 days of Supplier’s acceptance of a GRN. Mercy Corps will have no obligation
    to pay an invoice submitted after 60 days or to pay an invoice amount that Mercy Corps
    disputes in a written notice to Supplier. Each invoice must contain or attach the
    following: (1) a copy of the signed GRN; (2) Supplier’s name and address; (3)
    description of the Goods delivered, delivery date, quantity, unit price and total price to
    be paid; (4) all information necessary for Mercy Corps to implement payment (e.g.,
    name of representative to address payment to, address, bank account information as
    applicable for the method of payment); (5) the Contract Number; (6) packing slip
    number; (7) taxes and duties (only if payable by Mercy Corps per the terms of this
    Contract); (8) Delivery Location and Delivery Date; and (9) any other information
    reasonably required by Mercy Corps. Invoices will only be deemed received on the
    date they are delivered to the Authorized Representative and in full compliance with
    the requirements herein.
    b. Mercy Corps will make payment within 30 days of receipt of Supplier’s fully conforming
    invoice. Payment of an invoice will not constitute acceptance of Goods, and is subject
    to adjustment for errors, shortages, defects or other failure of Supplier to meet the
    requirements of this Contract. Mercy Corps may set-off amounts owed to Mercy Corps
    against an amount Mercy Corps owes to Supplier or Supplier’s affiliated companies,
    and Mercy Corps will provide notice to Supplier within a reasonable time after the
    setoff.
    12. Representations, Warranties and Additional Covenants. Supplier represents and
    warrants to Mercy Corps and covenants with Mercy Corps as follows.
    a. Supplier has full rights and authority to enter into and perform its obligations under this
    Contract. Supplier’s performance will not violate any agreement or obligation between
    Supplier and any third party.
    b. The Goods and all documentation required will meet each of the standards and
    specifications set forth in this Contract. The Goods are merchantable and fit for their
    Purchase Contract No: [TO ADD] PAGE 12 OF 29
    intended purpose, comply with all applicable law and are free from all defects in
    material and workmanship.
    c. Supplier will deliver good and marketable title to the Goods free and clear of all liens,
    claims, encumbrances and interests of any other person, entity or government. The
    Goods will not infringe on any patent, copyright, trademark, trade secret or other
    proprietary right of any third party.
    d. Supplier will comply with all applicable law, regulations and rules in the performance
    of its obligations under this Contract.
    e. Supplier has not, and will not, engage in transactions with, or provide resources or
    support to, individuals and organizations associated with terrorism, including those
    individuals or entities that appear on the Specially Designated Nationals and Blocked
    Persons List maintained by the U.S. Treasury (http://www.treasury.gov/resourcecenter/sanctions/SDN-List/Pages/default.aspx)
    or the United Nations Security
    designation list (http://www.un.org/sc/committees/1267/aq_sanctions_list.shtml).
    f. Supplier will comply with and train its employees in all applicable laws against bribery,
    corruption, inaccurate books and records, inadequate internal controls and moneylaundering,
    including the U.S. Foreign Corrupt Practices Act and the UK Bribery Act.
    Supplier has not and will not offer or give any employee, agent, or representative of
    Mercy Corps anything of value to secure any business from Mercy Corps or influence
    such person to alter the terms, conditions, or performance of any contract with or
    purchase order from Mercy Corps, including but not limited to this Contract.
    g. Supplier does not own, directly or indirectly, any other company that was competing
    for award of this Contract. Supplier did not seek or obtain confidential information
    related to the award of this Contract from any Mercy Corps employee, agent or
    representative. Supplier did not collude or conspire with any other individual or entity
    to limit competition for the award of this Contract, to set prices being offered or in any
    other way to interfere with free and open competition.
    h. Supplier is not owned in whole or in part, directly or indirectly, by any immediate or
    extended family member of any Mercy Corps employee, agent or representative, or, if
    so owned, Supplier fully disclosed such relationship and any potential conflict of
    interest has been waived by Mercy Corps.
    i. Supplier has not engaged in, and will not engage in, any of the following conduct: (A)
    trafficking in persons (as defined in the Protocol to Prevent, Suppress, and Punish
    Trafficking in Persons, especially Women and Children, supplementing the UN
    Convention against Transnational Organized Crime); (B) procuring a commercial sex
    act; or (C) using forced labor.
    j. Supplier is not the subject or any governmental or donor investigation and has not
    been debarred or suspended by any government, governmental agency or donor.
    k. Independent Contractor. The parties intend to be independent contractors. Supplier
    will be solely responsible for and have control over the means, methods, techniques,
    Purchase Contract No: [TO ADD] PAGE 13 OF 29
    personnel and procedures for supplying goods. Neither party will be deemed an agent
    or partner of the other party.
    13. Confidentiality. Supplier will maintain the confidentiality of: (i) any information Mercy
    Corps provides to Supplier that Mercy Corps identifies as confidential; (ii) the terms and
    conditions of this Contract; and (iii) nonpublic information regarding Mercy Corps’ policies and
    practices. Upon Mercy Corps’ request, Supplier will return to Mercy Corps all confidential
    information provided by Mercy Corps to Supplier. This confidentiality obligation will survive
    final acceptance of the Goods, payment of the purchase price and termination of this Contract.
    14. Indemnification. Supplier will indemnify Mercy Corps and each of its officers, directors,
    employees, representatives and agents (each, an “Indemnitee”), and hold them harmless
    from, any and all losses, claims, damages, liabilities, any government or donor investigations,
    fines or penalties and related expenses (including incidental and consequential damages and
    reasonable attorneys’ fees, whether incurred at the investigative, trial or appellate level or
    otherwise) incurred by any Indemnitee or asserted against any Indemnitee by any third party
    or by Supplier arising out of, in connection with, or as a result of this Contract, any failure by
    Supplier to fully perform its obligations under this Contract or any breach by Supplier of any
    of its representations and warranties under this Contract, provided that such indemnity will
    not, as to any Indemnitee, be available to the extent that such losses, claims, damages,
    liabilities or related expenses resulted from the gross negligence or willful misconduct of such
    Indemnitee. This indemnity obligation will survive final acceptance of the Goods, payment of
    the purchase price and termination of this Contract.
    15. Termination and Remedies. This Contract may be terminated under the following
    circumstances:
    a. by both Parties on mutual written agreement of the Parties;
    b. by Mercy Corps immediately upon written notice in the event Mercy Corps’ donor(s)
    terminates or withdraws funding that Mercy Corps would use to pay Contractor under
    this Contract;
    c. by either Party due to the non-terminating Party’s breach of this Contract and failure
    to correct such breach within 15 days prior notice of such breach;
    d. be either Party upon written notice if a force majeure event, including any not
    reasonably foreseeable war, insurrection, change in law or government action or
    inaction, strike, natural disaster or similar event, prevents the terminating Party from
    being able to fulfill its obligations under this Contract; or
    e. by Mercy Corps immediately upon written notice if Mercy Corps using its sole
    discretion determines that Contractor has or will breach any of its warranties,
    covenants or representations in this Contract, in which case Mercy Corps may withhold
    any and all amounts owed to Contractor until such breach is remedied.
    In the event termination is due to Mercy Corps’ breach of this Contract, by Mercy Corps for
    Mercy Corps convenience, due to force majeure event, or due to loss of funding, Mercy Corps
    shall be obligated to pay Contractor for its reasonable, pro-rated costs of work completed and
    expenses properly incurred prior to termination.
    Purchase Contract No: [TO ADD] PAGE 14 OF 29
    If Mercy Corps determines that Supplier has or will breach any of its warranties, covenants or
    representations in this Contract, Mercy Corps may, in addition to any other remedies for such
    breach available at law or in equity, (i) terminate this Contract; (ii) reject any Goods delivered;
    (iii) return any Goods already accepted and obtain full repayment for any amount paid for such
    Goods; (iv) if Supplier breaches Section 10(j), withhold payment until such investigation,
    suspension or debarment is lifted; and (v) if Supplier breaches any of Section 10(e), (f), (g),
    (h) or (i), not pay for any Goods that have been accepted but that have been consumed or
    otherwise cannot be returned to Supplier and report the breach to Mercy Corps donors and
    appropriate governmental authorities.
    16. Dispute Resolution. Any unresolved dispute or claims will be settled by arbitration
    administered by the International Centre for Dispute Resolution in accordance with its
    International Arbitration Rules. The number of arbitrators will be one. The place of arbitration
    will be Portland, Oregon. The language of the arbitration will be English.
    17. Access to Books and Records. Mercy Corps, its donors (including, if applicable,
    USAID, and the Comptroller General of the United States) and any of their respective
    representatives will have access to any books, documents, papers and records of Supplier
    that are directly pertinent to this Contract for the purpose of making audits, examinations,
    excerpts and transcriptions or a period of seven years following the completion of the Contract.
    18. Additional Donor Terms and Conditions. The Donor Terms (if any) are incorporated
    in this Contract by reference and are fully binding on Supplier and Mercy Corps. In the event
    of a conflict between the Donor Terms and this Contract or any other document between
    Supplier and Mercy Corps, the Donor Terms will prevail.
    19. Miscellaneous.
    a. This Contract and the rights and obligations of the parties hereto will be governed by
    and construed in accordance with the laws of the State of Oregon (exclusive of the
    United Nations Convention on Contracts for the International Sale of Goods), without
    regard to the conflict of laws provisions thereof.
    b. No right or obligation under this Contract (including the right to receive monies due)
    will be assigned without the prior written consent of Mercy Corps. Any assignment
    without such consent will be void. Mercy Corps may assign its rights under this
    Contract.
    c. All notices provided for herein will be in writing and will be delivered by hand or
    overnight courier service, email or fax in accordance with each party’s contact
    information set forth on Schedule I. Notices will be deemed to have been given when
    received, provided that notices sent by email or fax will be deemed received when sent
    (except that, if not sent during normal business hours for the recipient, will be deemed
    received at the opening of business on the next business day for the recipient).
    d. Time is of the essence of each and every obligation of Supplier under this Contract.
    e. If any provision of this Contract is prohibited by or invalid under applicable law, such
    provision will be ineffective only to the extent of such prohibition or invalidity without
    Purchase Contract No: [TO ADD] PAGE 15 OF 29
    invalidating the remainder of such provision or any remaining provisions of this
    Contract.
    f. Except as otherwise provided above, this Contract may be amended or modified only
    by a written document signed by both parties. This Contract constitutes the entire
    contract between the parties relating to the subject matter hereof and supersedes any
    and all previous Contracts and understandings, oral or written, relating to the subject
    matter hereof.
    IN WITNESS WHEREOF, this Purchase Contract has been duly executed as of the date first
    written above.
    MERCY CORPS
    By:
    Name:
    Title:
    ________________________________
    By:
    Name:
    Title:
    Purchase Contract No: [TO ADD] PAGE 16 OF 29
    SCHEDULE I
    Additional Terms
    1. Goods: ________________________ (the “Goods”). All Goods must precisely comply
    with the specifications attached hereto as Schedule II (the “Specifications”).
    2. Quantity: ______________________.
    3. Packing Requirements: _________________________ (the “Packing
    Requirements”).
    4. Delivery Location: ______________________________ (the “Delivery Location”).
    5. Delivery Date: __________________________________ (the “Delivery Date”).
    6. Transportation and Unloading Terms: ________________________.
    7. Pricing:
    a. Unit Price(s): _________________ (the “Unit Price(s)”).
    b. Total Price: __________________ (the “Price”)
    8. Additional Payment Terms (if any): [If applicable, include any invoicing or payment
    terms that differ from the standard contract and include the following statement: “To the extent
    necessary to ensure consistency between these terms and the terms of the Purchase
    Contract, in the event of inconsistency the terms in this clause shall prevail.”] [If not applicable,
    simply state “Intentionally Omitted.”]
    9. Authorized Representatives and Contact Information:
    a. Mercy Corps: Only the following Mercy Corps employees are authorized to agree to
    any amendment of this Contract and any Change Order:
    __________________
    __________________
    __________________
    Attn: _____________
    Fax: _____________
    Email: _____________
    Only the following Mercy Corps employees are authorized to accept or reject Goods
    or sign on any GRN.
    __________________
    __________________
    __________________
    Attn: _____________
    Purchase Contract No: [TO ADD] PAGE 17 OF 29
    Fax: _____________
    Email: _____________
    b. Supplier: Supplier’s authorized representative for all purposes is:
    __________________
    __________________
    __________________
    Attn: _____________
    Fax: _____________
    Email: _____________
    10. Donor Terms: [None] [The terms and conditions attached hereto as Schedule III (the
    “Donor Terms”).]
    SCHEDULE II
    Description of the Goods and Specifications
    1. Specifications for the Goods: The Goods must all strictly adhere to the following
    specifications:
    Product Technical Specifications
    Performance Details
    Brightness Setting
    Performance Measure 4 lamps on (200-300lm)
    Full battery run time* (hours) 7 hours Minimum
    Run time per day of solar charging* (hours) 5.5 hours Minimum on the brightest setting
    Total light output (lumens) 400 Minimum
    Total area with illumination > 50 lux** (m2
    ) 0.3 Minimum
    Total lighting service (lumen-hours / solar-day) 2400
    Lighting Details
    Lamp type LED
    Description of light points Minimum 10 LEDs in each bulb
    Color characteristics CRI 81
    CCT “Near Daylight” (3000-5000 K)
    Distribution type Wide
    Lumen maintenance 98% of the original output remains after 2,000
    hours run time
    Special Features
    Mobile charging USB and micro-USB ports included for mobile phone charging
    Purchase Contract No: [TO ADD] PAGE 18 OF 29
    Current Lighting Global quality-verified product Product must be a current Lighting Global quality-verified product. A copy of the product
    verification letter is required as evidence of quality verification
    PAYG Pay-as-you-go enabled (compactable with Mobile Money technology) – preferably on
    Angaza PAYG platform
    Solar Charge Indicator Digital LED meter to display charge effectiveness to help optimize solar panel placement
    Battery Indicator Digital LED meter to display the remaining battery power
    Power Control Battery management technology to automatically switch the lamps to low-power mode
    when the battery is running dry, yielding additional charge
    Warranty Minimum of 2 years warranty
    Durability
    Overall durability and workmanship PCB Module must pass the Lighting Global drop test 34
    Durability tests passed Switch and connector cycling, strain relief test, and physical ingress protection test
    Solar Details
    PV module type Polycrystalline/monocrystalline
    PV module size 10-15 watts
    Battery Details
    Battery replace ability Must be easily replaceable
    Battery chemistry Lithium iron phosphate
    Battery package type 26650 x 3
    Battery capacity 9600 mAh Minimum
    Battery nominal voltage 3.2 V
    Appropriate battery protection circuit Pass Lighting Global standard (consider insulated plastic sleeve )
    Add On Loads
    Radio System must include radio (Rechargeable MP3 FM radio/digital audio speaker with
    external antennae )

    3 https://www.lightingglobal.org/wp-content/uploads/2017/05/Pico_MQS_v7_1.pdf?
    4 Lighting Global quality assurance program https://www.lightingglobal.org › Quality Assurance Program

    SCHEDULE III
    Donor Terms
    Mercy Corps has received funding from the European Union. Mercy Corps, in accordance with the
    European Union regulations under which this contract is executed, requires certain certifications
    and provisions, set forth herein, to be included in all contracts.
    Liability/Indemnity
    Under no circumstances nor for any reason whatsoever will the European Union be held liable for
    damages as a result of the work pursuant to this Contract.
    Right of Access/ Audit
    (a) The Vendor will be responsible for holding all invoices, receipts and financial and
    accounting documents relating to this Contract for at least seven years following final
    payment made under this Contract.
    (b) The Vendor will allow Mercy Corps or the European Union (or any other organisation
    authorised by the European Union) access to the location where the Vendor is based or
    any location where the Services are being implemented and to all documents, information
    and other material related to this Contract (including in electronic format), necessary to
    assess, or audit the implementation of the project and compliance with this Contract. Such
    audit may take place at any time during this Contract and up to seven years following final
    payment made under this Contract.
    Confidentiality
    The vendor acknowledges that Mercy Corps has reporting obligations to the European
    Union. Accordingly, the vendor consents to Mercy Corps sharing information about the vendor or
    the Services with the European Union as required.
    Anti-corruption
    The Parties recognize that Mercy Corps has a zero tolerance approach to bribery and corruption.
    The vendor will comply with all relevant anti-bribery and anti-corruption laws (including the UK
    Bribery Act 2010) and comply with the principles of Mercy Corps’ Anti-Corruption and Anti-Bribery
    Policies, or equivalent policies, including: (a) not accepting or offering a bribe of facilitation
    payment; and (b) reporting immediately to Mercy Corps any bribery issues which the vendor
    becomes aware of during this Contract; and, at the reasonable request of Mercy Corps, confirming
    in writing that they have complied with this Clause and provide any information reasonably
    requested in support of such compliance.
    Mercy Corps recognizes that in complying with this Clause, the Vendor is not expected to risk life,
    limb or freedom.
    Visibility
    Purchase Contract No: [TO ADD] PAGE 20 OF 29
    Any information or publications, in any form and medium, including the Internet,
    published pursuant to this Contract must include the following text or a similar disclaimer: “This
    document has been produced with the financial assistance of the European Union. The views
    expressed herein should not be taken, in any way, to reflect the official opinion of the European
    Union.”
    Principal of Ethical Procurement
    The Vendor acknowledges that Mercy Corps must comply with the European Union’s principle of
    Ethical Procurement including adhering to the minimum ethical standards of the avoidance of
    child labor, and the respect of basic social rights and working conditions based on international
    labor standards.
    Authorized on behalf of Mercy Corps Authorized on behalf of Vendor
    Name & Title Name & Title:
    Signature: Signature:
    Date: Date:
    Purchase Contract No: [TO ADD] PAGE 1 OF 29
    7. Attachments to the Tender Package
    Attachment 2 -Price Offer Sheet template
    Price Offer Sheet
    Item Description Quantity
    Unit of
    Measure
    Unit
    Price Total Price
    Solar Home System with full 12 months
    PAYGO integration and service support(See Schedule II
    for specifications). 1900 pcs
    Transportation and Importation to the Freeport of
    Monrovia Liberia (DAP)
    One year service support
    Products after sales warranty
    Total before tax:
    VAT (if applicable)
    Total:
    Company Name:
    Name of Representative:
    Title:
    Signature:
    Date:
    Tender #:
    Purchase Contract No: [TO ADD] PAGE 2 OF 29
    The information provided will be used to evaluate the Company before contracting with the Mercy Corps.
    Please complete all fields.
    Supplier Information
    Company Name
    Any other names
    company is
    operating under
    (Acronyms,
    Abbreviations,
    Aliases)
    Previous names of
    the company
    Address
    Website
    Phone/Fax
    Numbers Phone: Fax:
    Primary Contact
    Name:
    Phone Number:
    Email Address:
    # of Staff
    # of Locations
    Avg. Value of
    Stock on Hand
    (USD)
    Government –
    owned (yes/no)
    Name(s) of Board
    of Directors
    Mercy Corps
    Supplier Information Form
    Purchase Contract No: [TO ADD] PAGE 3 OF 29
    Name(s) of
    Company
    Owner(s)
    Parent companies,
    if any
    Subsidiary or
    affiliate
    companies, if any
    Financial Information
    Bank Name and
    Address
    Name under which
    company is
    registered at bank
    Payment Terms Payment By: Check Yes | No Wire Transfer Yes | No
    Specify Standard
    Payment Terms
    (Net15, 30, etc.)
    Product/Service Information
    List Range of
    Products/Services
    Offered
    Basis For Pricing
    (Catalog, List, etc.)
    References
    Client Name: Contact Name, Phone, Email Address:
    Client Name: Contact Name, Phone, Email Address:
    Client Name: Contact Name, Phone, Email Address:
    Purchase Contract No: [TO ADD] PAGE 4 OF 29
    Supplier Self-Certification of Eligibility
    Company certifies that:
    1. It, its affiliates and subsidiaries, owners, officers, directors and key employees (to the best of its knowledge) are not
    the subject of any government’s sanctions, designations, donor rules or prohibitions, or laws prohibiting transactions
    with it/them. It is not the subject of any donor government investigation into its misconduct with any other recipient
    of that donors funding.
    2. It, its affiliates and subsidiaries, owners, officers, directors and key employees have not and do not engage in any
    form of terrorism or attacks on civilians and do not provide any form of material support or financial resources for
    individuals or organizations that do engage in any form of terrorism or deliberate attacks on civilians.
    3. It, its affiliates and subsidiaries, owners, officers, directors and key employees have not and do not engage in
    weapons or drugs manufacture, transport, sale or distribution.
    4. It is not in default on any material credit agreement, bankrupt or being wound up, are having its affairs administered
    by the courts, have entered into arrangements with creditors, have suspended business activities, are the subject
    of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided
    for in national legislation or regulations.
    5. It has not been determined to be in breach of a material contract by any legal body anytime within the past 2 years.
    6. It pays taxes as and when due and is not currently the subject of any investigation or proceeding related to backowed
    taxes.
    7. It provides workers compensation insurance to its workers in accordance with the laws of the countries where it
    operates.
    8. It pays social security obligations as required in the countries where it operates.
    9. It, its owners, officers and directors have not been convicted of an offense concerning its professional conduct and
    has not engaged in grave professional misconduct.
    10. It, its affiliates and subsidiaries, owners, officers, directors and key employees have not been the subject of criminal
    investigation or judgement for fraud, corruption, human trafficking, spying, weapons transport or smuggling, sexual
    exploitation or abuse, involvement in a criminal organization or any other criminal activity.
    11. It treats its employees with dignity and respect and maintains social operating standards, including: working
    conditions and social rights: avoidance of child labor, bondage, forced labor, human trafficking or exploitation;
    assurance of safe and reasonable working conditions; freedom of association; freedom from exploitation, abuse,
    and discrimination; protection of basic social rights of its employees and Mercy Corps beneficiaries.
    12. To the best of its knowledge, no Mercy Corps employee, officer, consultant or other party related to Mercy Corps
    has a financial interest in the Company’s business activities, nor is any Mercy Corps employee related to any owner,
    officer, director or employee of the company, and, if so, it will ensure that the relationship is disclosed to Mercy
    Corps and will not be used for improper influence. Discovery of an undisclosed Conflict of Interest will result in
    immediate revocation of the Company’s Authorized Supplier status and disqualification of Company from
    participation in future Mercy Corps procurement.
    13. It understands that attempting to or agreeing to provide anything of value to any Mercy Corps employee, agent or
    representative for the purpose of encouraging that person to award Company a contract or take or not take any
    action related to any contract will result in immediate termination of any agreement. Company certifies that it does
    not engage in such conduct.
    14. It understands that Mercy Corps seeks fair and open competition and the fairest price available and that any attempt
    by company to subvert fair and open competition, including working with other bidders to fix prices, working to
    exclude competition, seeking confidential information from Mercy Corps or other bidders, using multiple related or
    controlled companies to give the appearance of competition, or any similar activity, will result in termination of any
    agreement. Company certifies that it does not engage in such conduct.
    15. It understands that Mercy Corps prohibits any of its partners or suppliers from bribing public officials and certifies
    that it does not do so.
    16. It is not conducting business under other names or aliases that have not been declared to Mercy Corps.
    If the Company cannot certify to any of the above, it should explain why not. Mercy Corps may take the individual
    circumstances into account for some situations. However, any false certification could be grounds for immediate
    disqualification and termination of any future agreement.
    Purchase Contract No: [TO ADD] PAGE 5 OF 29
    By signing the Supplier Information Form, you certify that your Company is eligible to supply goods and services to major
    donor funded organizations and that all of the above statements are accurate and factual.
    Company Name:
    Name of Representative:
    Title:
    Signature:
    Date:

    To apply for this job email your details to info@employliberia.com